how do i write a letter of complaint to my boss about another member of staff that i work with?

donna p asked:


i have worked for my current employer for almost 2yrs. my office manager always finds faults in everything i do i have never been late and always work and perform more than any of my work collegues they have all been given more responsibilties and promotions where i have not moved from the day i started i tried to resign last year but my md asked me not to leave so i decided to stay if he had a word with her it was ok for a couple of days it has now got to the stage where i dont want to go in and i really enjoy my job i have told my md again and he has asked me to put it into writing but i dont know how to word it

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8 Responses to 'how do i write a letter of complaint to my boss about another member of staff that i work with?'

  1. zachlover26 - January 25th, 2008 at 3:35 pm

    Just tell him what the person has been doing wrong and everything and i am sure your boss would understand

  2. Ramses II - January 26th, 2008 at 6:17 am

    Dear Mr (insert name here),

    I find your office manager’s behaviour to be utterly degrading and unfair and I ask that he be disciplined immediately regarding this matter, and ultimately removed from his position.

    Yours sincerely,
    (your name)

  3. S T - January 29th, 2008 at 2:21 pm

    I wouldn’t put it in writing. That could come back on you.
    You could make yourself look bad if you don’t choose
    the best grammar and have perfect punctuation.

    I would request a conference with the manager, explain
    how you feel. Show some examples.

    But beforehand, I would make every attempt to reconcile
    the issue on my own.

    And before speaking to the manager I would have a very
    clear agenda, know exactly what you’re going to say and
    how you’re going to say it. Try to predict his/her response
    and be prepared for that as well.

    Good luck.

  4. brittxok1 - January 30th, 2008 at 7:56 am

    I would think about things on a time-line…go in order from when it first started to present day. You need to tell about what’s going on and if you can’t remember exact dates it’s OK but you need to be specific and the more accurate date the better and may need to mention what steps that you have tried to take to help the situation. Stuff like this is always a pain but you need to mention also that you have asked for help and that you would hate to have to find other employment and would like a peaceful and successful solution. Good luck!

  5. Eddie - February 2nd, 2008 at 2:34 pm

    No matter what you say in the letter you should never degrade the other employ. Start the letter out by employing the phrase “I’m not comfortable with…”
    This will show professionalism. Hope this helps.

  6. kashmirkissy - February 5th, 2008 at 7:24 am

    I would write it as Knowledge Report. Don’t be afraid to name names. This is the only way to achieve the desired outcome which is recognition of your skills and others lack of desire to do their job. I completely understand where you’re coming from. I am and administrative assistant in an interior design showroom. I feel sometimes like some other people aren’t a necessity to the company and I could do their job with a blindfold on. Honestly, juststart by writing down everything you feel as a rough draft, just to get it out. Then, keep reading over it to see if wording needs to be changed or something needs to be omitted. Don’t omit anything you honestly want them to know. This will only hurt you in the end. If you still don’t feel comfortable with it, have someone you trust look over it. In short, say what you feel is true and it will only come out for the better in the end. Good luck and I am proud of you!!

  7. vernon t - February 7th, 2008 at 11:41 am

    There is probably a grievance procedure in place. If there isn’t go with Rameses ll

  8. Christopher D - February 8th, 2008 at 12:37 am

    Consult with someone you trust who knows how to write a letter with appropriate punctuation. Because if you submit a letter like the description you just wrote, I have two conclusions. 1) You don’t know how to write a letter and may even run-on at the mouth in real life. I might not even want to hear from you, either, as a manager. 2) Revert to conclusion 1 and sign anonymously including the possibility that this is a shared opinion by other fellow employees.